Remittance advice
A remittance advice tells a subbie which invoices have been paid and how much. Not a legal requirement but best practice for clean accounts on every project.
Ask Chalkline about this →A remittance advice is a written notice a builder sends to a subcontractor confirming that payment has been made. It identifies each invoice paid, the amount for each (net, GST, gross), the total paid, the payment date, and the bank reference. It is the payer’s side of the payment ledger, sent so the subbie can reconcile their receivables without chasing.
Sending a remittance advice is not a legal requirement under Australian construction law, but it is standard professional practice. It reduces disputes over which invoices have been settled, provides a paper trail if a payment is later queried, and speeds up reconciliation on the subbie’s end. Most accounting software (Xero, MYOB) generates and emails remittance advice automatically when a bill is marked as paid.
Best practice: send on the same day the payment is made, so the subbie’s bank notification and your remittance arrive together.
Also known as: remittance, payment remittance
Category: Accounts payable and payments
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Last updated: 2026-05-11. Verified: 2026-05-11. Quarterly review for currency.