Delivery docket | Chalkline

A delivery docket is the supplier-issued document that accompanies a load of materials onto site, stating the product specification, quantity, treatment level (where relevant), order reference, and delivery date. For builders, the docket is the primary evidence of compliant material in the build pack. Combined with the grade stamp on the material itself, it is what the certifier reads at framing and pre-pour inspection to confirm the right product was supplied and installed.

What goes on a structural-timber delivery docket:

Date and time of delivery.
Order number matching the purchase order.
Site address (must match the project; mis-delivered loads happen).
Product description: species, profile, dimension, length.
Stress grade (MGP10, MGP12, F17 LVL, etc.).
Treatment hazard class (H2, H3 etc.) and treatment chemical (LOSP, CCA, ACQ).
Seasoning indicator (KD, SD).
Quantity by lineal metre, piece count, or volume.
Mill or producer identifier (links to the grading certificate).
Driver and supplier signatures.

Why builders care. Three reasons:

Inspection evidence. Certifiers and council inspectors check the docket against the framing as part of pre-cover inspections. No docket on file is treated as no evidence of compliance, even where the material on site looks correct.
Defect resolution. If a beam fails in service or shows the wrong grade stamp, the docket is the audit trail back to the supplier’s grading certificate. Without it, the builder wears the cost.
Subbie quote and engineer evidence. Trades and engineers can use dockets to verify what was supplied vs what was speced, particularly on jobs where the design changed mid-build.

The framing rule. No docket plus no grade stamp equals non-compliant framing. If both are missing, the certifier will issue a rectification notice that may require lifting and replacing the affected timber. Even one of the two missing is a problem: a stamped piece without a matching docket undermines the audit trail; an unstamped piece with a generic docket leaves the actual piece’s grade unproven.

For builders.

Sight every docket at unload. Check the line-by-line against the order. Mis-deliveries (wrong grade, wrong treatment, wrong quantity) are easier to bounce back at the truck than after the materials are on the rack.
Store dockets in the build pack folder, not loose in the ute. Lost dockets are unrecoverable; the supplier will provide a duplicate but only on request and often with delay.
Digital dockets are increasingly common (PDF emailed at dispatch, QR-coded on the driver’s tablet). Save them to the project drive with the order number in the filename.

Other materials. Delivery dockets are not just for timber. Brick, block, concrete (truck docket per pour with mix design), steel reinforcement, plasterboard, and engineered components all carry compliance-relevant dockets. The same rules apply.

Also known as: delivery slip, consignment note, delivery receipt.

Category: Compliance / evidence / materials.

Related

See also

Related articles